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Administrative Assistant - Real Estate (jr27)

Company: Ultimate
Location: Minnetonka
Posted on: May 9, 2022

Job Description:

Job Duties/Description:

  • Scan reports/quotes in files for Operations Department
  • Create tenant files
  • Assist Property Manager with tenant and contractor communication.
  • Greet visitors
  • Prepare meeting rooms
  • Answer incoming calls
  • Receive and coordinate incoming and outgoing packages and mail
  • Order office supplies
  • Assemble management reports
  • Monitor and process invoices
  • Work Authorization Forms
  • Enter invoices into system
  • Maintain the file system
  • Creating/Mail Documents
  • Assist with other administrative duties as requiredRequirements:
    • High school diploma / GED required
    • Minimum 1 year experience in an office environment
    • Proficient in MS Word and Excel
    • Must show professionalism (will be working with high level clientele - lawyers, bankers, etc.)
    • Excellent interpersonal skills
    • Must pay great attention to detail
    • Experience in Accounts Payable/Receivable is a plus
    • Commercial real estate knowledge is a plus
    • **Must be COVID 19 VaccinatedAdditional Info:
      • Pay range: - $18-22/hr
      • Schedule: Monday - Friday 8:00am to 4:30pm
      • Location: 100% in office
      • Type: Temporary - can interview for permanent role while working in this positionWe are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Ultimate, Minnetonka , Administrative Assistant - Real Estate (jr27), Administration, Clerical , Minnetonka, Minnesota

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