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Sr. Administrative Assistant - Hybrid in Minnetonka, MN

Company: UnitedHealth Group
Location: Minnetonka
Posted on: March 19, 2023

Job Description:

At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us and start doing your life's best work.(sm)Reporting to the VP Communications, the Senior Administrative Assistant role includes document development, presentation development, maintaining calendars and setting up meetings, making travel arrangements, copying, greeting visitors, setting up files, tracking expenses, and coordinating business segment liaison duties and others. -This role is critical in assisting the UnitedHealthcare Communications team in various activities to achieve MBOs and goals including tracking/trending information. This role is based in the Minnetonka, Minn., office.If you are located in -Minnetonka, MN, you will have the flexibility to work remotely*, as well as work in the office as you take on some tough challenges (3 days in office, 2 days remote).Primary Responsibilities:

  • Create/maintain calendars/coordinate meetings avoiding scheduling conflicts
  • Create/prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
  • Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms; food; WebEx; Telepresence) needed for meetings/events (e.g., training)
  • Make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment) for meeting attendees (e.g., external customers; executives)
  • Host, coordinate, and/or facilitate meetings/external events as needed (e.g., introduce speakers; manage PowerPoint deck; ensure time schedules are adhered to; assist with technology; take notes)
  • Compile and/or integrate information needed to complete reports and documents
  • Prepare and/or format office documentation (e.g., proposals; letters; spreadsheets; reports) needed for various audiences (e.g., clients; executives; internal business partners)
  • Post relevant documentation (e.g., meeting notes; proposal letters; PowerPoint decks; policies and procedures; general correspondence) onto relevant systems (e.g., SharePoint; eDoc) and communication boards
  • Maintain and distribute lists/documents as needed (e.g., organizational charts; email; distribution lists; vendor; contacts; phone)
  • Record/label/file records and documents according to enterprise records management procedures
  • Monitor/oversee internal office communications (e.g., email; calendar; phones) for internal team members and take appropriate action, as needed
  • Ensure employees/contractors receive access and guidance with office operations
  • Perform Business Segment Liaison (BSL) activities, as needed (e.g., hardware/software acquisition/disposal, new employee onboarding, transfers, terminations)
  • Enter and submit purchase orders into relevant systems (e.g., ARIBA) to purchase office supplies from pre-approved vendors
  • Accept deliveries and ensure supplies are distributed to the appropriate resources
  • Manage/monitor/procure office supplies, goods and services (e.g., process/reconcile invoices, travel and other expenses, payments, and/or reimbursements)
  • Assist with and/or perform budget planning
  • Collaborate with facilities management (e.g., attend meetings; communicate impact) regarding potential changes/improvements to the office environment
  • Demonstrate understanding of applicable business departments' operations, drivers, and/or procedures
  • Maintain and/or communicate sensitive and/or confidential information in accordance with internal policies and procedures
  • Consult/communicate with internal and/or external customers to identify and/or provide needed resources (e.g., tools; services) or resolve issues
  • Research and/or provide needed information to respond to requests in a timely manner
  • Establish relationships and collaborate with key internal and/or external resource personnel to facilitate office operations
  • Provide coverage (e.g., phone; email; reception) for internal team members as neededYou'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.Required Qualifications:
    • High School Diploma/GED
    • 2+ years of experience supporting senior leaders in an administrative capacity in a fast-paced environment -
    • Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
    • Experience using Microsoft Office Word to create and edit professional documents from scratch
    • Experience using Microsoft Office PowerPoint to create and edit professional presentations -
    • Experience using Microsoft Office Outlook for complex calendar management and scheduling meetings -
    • Experience using Microsoft Office Excel to filter, sort, manipulate, and organize data -
    • Experience successfully managing multiple priorities
    • Reside within a commutable distance to the Minnetonka, MN officePreferred Qualifications:
      • Bachelor's degree
      • Proficiency with Microsoft Office Visio, SharePoint and eDocCareers with UnitedHealthcare. Work with a Fortune 5 organization that's serving millions of people as we transform health care with bold ideas. Bring your energy for driving change for the better. Help us improve health access and outcomes for everyone, as we work to advance health equity, connecting people with the care they need to feel their best. As an industry leader, our commitment to improving lives is second to none.At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Keywords: UnitedHealth Group, Minnetonka , Sr. Administrative Assistant - Hybrid in Minnetonka, MN, Administration, Clerical , Minnetonka, Minnesota

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