Administrative Assistant
Company: SYSCO
Location: Eden Prairie
Posted on: April 17, 2024
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Job Description:
Company:
US0047 Sysco Minnesota, Inc.Zip Code:
55112Minimum Level of Education:
High School or EquivalentMinimum Years of Experience:
4 YearsEmployment Type:
Full TimeTravel Percentage:
0COMPENSATION INFORMATION:
The pay range provided is not indicative of Sysco's actual pay
range but is merely algorithmic and provided for generalized
comparison. Factors that may be used to determine rate of pay
include specific skills, work location, work experience and other
individualized factors
JOB SUMMARY
This position provides professional administrative support to the
assigned leader (s) within departments at Sysco Business Services
(SBS).
RESPONSIBILITIES
Creates, edits and proofreads communications, documents,
spreadsheets, and presentation slides from rough drafts, notes, or
a variety of letters, memos, documents, reports, or technical forms
(includes handling of confidential information).
Establishes and maintains positive working relationships with
contacts both within SBS and Corporate, and at Sysco operating
companies, suppliers, and customers.
Assists supported leader in staff capacity by coordinating office
services such as personnel, budget preparation and control,
housekeeping, records control, and special management studies.
Schedules conferences, appointments, meetings and travel
arrangements for senior staff.
Records minutes of meetings or other sessions and composes
summaries to ensure that proper and accurate records of discussions
and information are available.
Reads and screens correspondence, daily.
Identifies critical issues within identified parameters and
prioritizes correspondence.
Uses MS Outlook to create and maintain calendars, schedule and
organize activities such as meetings and department activities.
Utilize MS Visio to create and maintain org charts, process flows,
etc.
Assists team with copying, filing, communications, internet
research requests, etc.
Processes invoices and expense reports for payment.
Generates and maintains tracking and/or filing systems as required
ensuring information is always organized, up-to-date and available
when requested.
Anticipates needs and completes special projects as assigned.
Performs other support duties as assigned.
QUALIFICATIONS
Education
High School diploma or equivalent.
Associates degree or equivalent with some related specialized
coursework preferred.
Experience
At least 4 years of professional administrative support experience
in a professional office environment.
Certificates, Licenses and Registrations
Certified Professional Secretary (CPS) certification preferred, but
not required.
Professional Skills
Excellent interpersonal and customer service skills with the
ability to communicate verbally and in writing with all levels of
associates and external parties including customers and
vendors.
Strong detail and quality orientation.
Exceptional written and verbal communication skills; excellent
telephone etiquette.
Strong planning and organizing skills, impeccable follow-up and
exceptional attention to detail.
Must have the ability to plan and prioritize workload to meet day
to day needs.
Demonstrate a sense of urgency and the ability to work in a
fast-paced environment.
Working knowledge of the rules of effective English usage,
including subject/verb agreement, tenses, and basic grammar.
Maintain confidentiality and exercise discretion concerning
confidential and sensitive information.
Able to read and comprehend basic instructions, short
correspondence, and memos.
Strong organization, analytical and follow up skills.
Ability to work on multiple projects concurrently and capable of
working with little direct supervision.
Proficiency with Microsoft Office Suite/ software including Word,
Excel, PowerPoint, and Outlook, with an understanding of the use of
tables, formatting, formulas, clipart/ graphics, presentations,
macros, database development, project tracking, etc.
Outstanding word-processing skills (50 - 60 wpm) and business
writing ability.
Accurate and precise proofreading skills.
Physical Demands:
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job.
Regularly required to sit, stand, walk and use hands and fingers to
operate a computer keyboard, mouse, and telephone to talk and
hear.
Frequently required to sit and reach with hands and arms.
The employee must occasionally lift and/or move up to 25
pounds.
Working Conditions
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
above are representative of knowledge, skill and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.
The noise level in the work environment is usually moderate.
The above information on this description has been designed to
indicate the general nature and level of work performed by
associates within this classification. It is not designed to
contain or be interpreted as a comprehensive inventory of all
duties, responsibilities, and qualifications required of associates
assigned to this job.
#LI-IV1
BENEFITS INFORMATION:
For information on Sysco's Benefits, please visit
https://SyscoBenefits.comOVERVIEW:
Sysco is the global leader in foodservice distribution. With over
71,000 colleagues and a fleet of over 13,000 vehicles, Sysco
operates approximately 333 distribution facilities worldwide and
serves more than 700,000 customer locations.
We offer our colleagues the opportunity to grow personally and
professionally, to contribute to the success of a dynamic
organization, and to serve others in a manner that exceeds their
expectations. We're looking for talented, hard-working individuals
to join our team. Come grow with us and let us show you why Sysco
is at the heart of food and service.
AFFIRMATIVE ACTION STATEMENT:
Applicants must be currently authorized to work in the United
States.
We are proud to be an Equal Opportunity and Affirmative Action
employer, and consider qualified applicants without regard to race,
color, creed, religion, ancestry, national origin, sex, sexual
orientation, gender identity, age, disability, veteran status or
any other protected factor under federal, state or local law.
This opportunity is available through Sysco Corporation, its
subsidiaries and affiliates.
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Keywords: SYSCO, Minnetonka , Administrative Assistant, Administration, Clerical , Eden Prairie, Minnesota
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