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Executive Assistant to CEO in Minnetonka, MN

Company: UnitedHealth Group
Location: Minnetonka
Posted on: March 17, 2023

Job Description:

At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us and start doing your life's best work.(sm)

UnitedHealthcare is seeking a highly qualified Executive Assistant who can thrive in a dynamic and varied work environment. This position will provide support to the CEO of UnitedHealthcare for Employer & Individual in a manner consistent with the highest levels of performance and professionalism based in our Minnetonka, MN office. This position requires strong skills in the areas of relationship building, communication, and partnering with other leaders' executive assistants, as well as with colleagues at all levels in the organization.

The position is based in our Minnetonka, MN office.

Primary Responsibilities:

  • Provide primary support to the CEO with schedule, coordinate and manage meetings, expenses & travel

  • Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures for the office of the CEO

  • Manage active calendars, resolve scheduling conflicts as they arise, prioritize to ensure effective time management for the CEO and other executives

  • Partner with Chief of Staff in support of CEO and organization objectives

  • Create, prepare, and distribute all meeting materials

  • Maintain charitable/community relations and promotional items budget and sponsorships

  • Ensure all resources and technology is set up and working for all meetings

  • Answer incoming calls and facilitate handling of requests for information; evaluate calls and use judgment to take action

  • Work effectively as an integral member of a team; provide administrative support on various business unit projects and initiatives

  • Prepare presentations, letters, memos, monthly and quarterly reports, and charts using MS Office

  • Monitor email and identify urgent requests

  • Greet visiting clients, guests and employees

  • Independently perform varied administrative duties related to functional area

  • Act as a liaison and work with building management and UHG facilities manager to maintain awareness of potential issues and or repairs needed within the office environment and coordinate maintenance and repair

  • Maintain and keep updated office and CEO distribution lists

  • Maintain a high level of organization and attention to detail

  • Handle highly confidential information discreetly

  • Interact with individuals at all levels of the organization

    Critical skills:

    • Demonstrated interpersonal skills

    • Tact, diplomacy, and sensitivity to respect confidential information

    • Comfortable with change

    • Adept at managing multiple priorities

    • Solid emotional intelligence

    • Exceptional attention to detail and follow-though

    • High energy, positive outlook, remains calm in stressful, pressured situations; remains calm when problem solving

      You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

      Required Qualifications:

      • Bachelor's degree or equivalent relevant work experience

      • 5+ years of administrative experience in support of senior executives in a highly matrixed organization

      • Experience supporting multiple executives within a fast-paced, dynamic environment

      • Advanced proficiency within Microsoft Office Outlook, Excel, PowerPoint, Word, Teams

      • Experience arranging Microsoft Teams virtual meetings

      • Experience coordinating large meetings for senior leadership

      • Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities

        Preferred Qualifications:

        • Health insurance experience

        • SharePoint

        • Notary

          Careers at UnitedHealthcare Employer & Individual. We all want to make a difference with the work we do. Sometimes we're presented with an opportunity to make a difference on a scale we couldn't imagine. Here, you get that opportunity every day. As a member of one of our elite teams, you'll provide the ideas and solutions that help nearly 25 million customers live healthier lives. You'll help write the next chapter in the history of health care. And you'll find a wealth of open doors and career paths that will take you as far as you want to go. Go further. This is your life's best work.(sm)

          At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

          Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

          UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Keywords: UnitedHealth Group, Minnetonka , Executive Assistant to CEO in Minnetonka, MN, Executive , Minnetonka, Minnesota

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