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Executive Assistant - Minnetonka, MN

Company: UnitedHealth Group Inc.
Location: Minnetonka
Posted on: June 9, 2021

Job Description:

UnitedHealthcare is a company that's on the rise. We're expanding in multiple directions, across borders and, most of all, in the way we think. Here, innovation isn't about another gadget, it's about transforming the health care industry. Ready to make a difference? Make yourself at home with us and start doing your life's best work.(sm)

Primary Responsibilities:

  • Managing calendars, coordinating both domestic and international travel, and preparing expense reports
  • Manage team calendars and meeting scheduling
  • Serve as the team's point of contact for technology requests and new-hire on-boarding
  • Make large meeting arrangements, including schedules and setting up resources and technology requirements (e.g., conference rooms, agendas, catering, Microsoft Teams and telepresence, meeting materials, etc.)
  • Answer incoming calls and facilitate handling of requests for information
  • Work independently to perform varied administrative duties
  • Point of contact for monthly, quarterly business review documents, coordinating materials and putting in specific format
  • Serve as the face of the team by greeting visiting clients, guests, and employees
  • Create, edit, and print Microsoft Office documents ensuring quality and accuracy
  • Maintain a high level of organization and attention to detail

The successful candidate will possess strong grammatical and communication skills (written and verbal), an ability to handle highly confidential information, have a poised and polished presence, and will work well in a team environment.

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • High school education or equivalent work experience
  • 4+ years of general administrative support, event planning, marketing, Human Capital and/or project management experience
  • 2+ years of experience supporting multiple senior level leaders (Director/VP or higher) complex calendars within a matrixed, complex and fast-paced environment
  • Experience managing travel, itineraries, and expense reports
  • Experience coordinating large meetings, including WebEx virtual meetings and teleconferences
  • Proficiency with MS Office applications (Office, PowerPoint, Word and Excel)
  • Ability to work onsite in Minnetonka, MN during core business hours
  • If you need to enter a work site for any reason, you will be required to screen for symptoms using the ProtectWell mobile app, Interactive Voice Response (i.e., entering your symptoms via phone system) or similar UnitedHealth Group-approved symptom screener. When in a UnitedHealth Group building, employees are required to wear a mask in common areas. In addition, employees must comply with any state and local masking orders

Preferred Qualifications:

  • Experience with SAP Concur and/or Ariba tools
  • Tech Savvy with WebEx, Zoom and other platforms
  • Business Segment Liaison expertise
  • Ability to manage multiple tasks / projects and deadlines simultaneously with attention to detail
  • Desire to build strong relationships with other administrative assistants and coordinators; operate as a team player

Careers with UnitedHealthcare. Let's talk about opportunity. Start with a Fortune 7 organization that's serving more than 85 million people already and building the industry's singular reputation for bold ideas and impeccable execution. Now, add your energy, your passion for excellence, your near-obsession with driving change for the better. Get the picture? UnitedHealthcare is serving employers and individuals, states and communities, military families and veterans where ever they're found across the globe. We bring them the resources of an industry leader and a commitment to improve their lives that's second to none. This is no small opportunity. It's where you can do your life's best work.(sm)

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Job Keywords: Administrative Support, Event Planning, Marketing, Human Capital, Project Management Experience, Executive Assistant, Time Management, Travel Coordination, Minnetonka, MN, Minnesota

Keywords: UnitedHealth Group Inc., Minnetonka , Executive Assistant - Minnetonka, MN, Other , Minnetonka, Minnesota

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