Administrative Assistant, Macy's Food Division

Company: Macy's
Location: Minnetonka
Posted on: January 27, 2023

Job Description:

About
Macys is proudly Americas Department Store. Theres a reason weve been around for 160 years. Customers come to us for fashion, value and celebration. Macys is also known for giving back to our communities. Now is an exciting time to join Macys. The face of retail is changing, and change requires innovation. Were bringing the magic of Macys to the exciting world of foodservice and changing the way our customers experience shopping. From full-service restaurants to fast-casual options we pride ourselves on giving our customers a chance to relax, refuel, and enjoy. The secret ingredient to our success is our team of skilled culinary workers who are passionate about food. We offer great job opportunities in restaurant management, culinary arts, food sales, and in-store Starbucks locations. Every role is different, so youre sure to find something delicious! Job Overview
The Administrative Assistant provides primary administrative support to the executive leadership team supporting the Macy's Foods division. A successful candidate will demonstrate the ability to provide exceptional support, superior communication skills and decision-making skills necessary to manage the office. This role requires a high level of trust, confidentiality and organizational abilities and will perform other duties as assigned. Essential Functions
- - -Manage all administrative functions of the Foods division corporate office.
- - -Manage incoming and outgoing communications (mail, fax, and e-mail). Must be able to generate solutions and troubleshoot problems, appropriately delegating, as necessary.
- - -Answer telephones; screen and direct calls, and handle messages timely and accurately. -
- - -Use Microsoft Office products with a high level of competence, including Word, Excel, and PowerPoint by drafting communications, creating presentations, spreadsheets, and reports. -
- - -Maintain and manage Microsoft Outlook calendars, including scheduling Microsoft Teams meetings, responding to invitations, and working through scheduling conflicts by understanding and managing the priorities of the Foods leadership team.
- - -Maintain accurate and orderly records according to record retention guidelines. -
- - -Coordinate scheduling events, interviews, presentations and company meetings. -
- - -Manage departmental budgets and expenses.
- - -Maintain inventory and replenishment of office supplies.
- - -Make travel arrangements and process travel expenses.
- - -Special projects as needed.
- - -Regular, dependable attendance and punctuality. Qualifications and Competencies
Education Requirements
Min/Preferred - - -Education Level - - -Description
Minimum - - -High School or GED - - -
Years of Experience
Min/Preferred - - -Years of Experience - - -Comments
Competencies
- - -Ability to effectively communicate and present information. -
- - -Ability to read and interpret instructional documents such as safety rules, operating and maintenance instructions, and procedural manuals.
- - -Ability to work a flexible schedule with retail hours, including day, evening, weekends, and/or holidays
Physical Requirements
Position requires prolonged periods of standing/walking around store or department.
May involve reaching, crouching, kneeling and stooping.
Frequent use of computers and other technology necessary to perform job functions.
Frequently lift/move up to 25lbs. Travel Requirements
Travel Required: None
- - -
-Required

Keywords: Macy's, Minnetonka , Administrative Assistant, Macy's Food Division, Other , Minnetonka, Minnesota