Receptionist/Clerical Support

Company: World Fuel Services
Location: Minnetonka
Posted on: March 19, 2023

Job Description:

At World Fuel Services, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive. When you click 'Apply', you will need to click on 'Create Account'. By creating an account, you will be able to view your applications and their statuses. Your password must contain 1 upper case letter, 1 number, and 1 special character. World Fuel Services, is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. World Fuel Services Corporation is a Fortune 250 Company. We provide energy, logistics, and technology solutions to aviation, marine, and land customers and suppliers around the world. Our global team of local professionals delivers innovative products and services at more than 8,000 global locations. We offer sustainability solutions including renewable power sourcing with renewable energy certificates, evaluation, and management of both on-site and off-site solar projects with power purchase agreements, and sustainability strategy consulting. Our mission is to create value for our business partners by delivering innovative solutions and logistics through a global team of local professionals. World Fuel Services awarded the #39 spot on the Forbes 2021 America's Best Midsize Employers to work for. Summary As the Receptionist, Clerical Support for World Fuel Services, you will be responsible for receptionist duties of greeting clients and guests, answering and directing calls and mail room duties, working in a team-oriented, and collaborative environment. An integral part of the position is to provide the Commercial Operations Teams support which will average 50% of daily duties. Duties will include data entry and scanning of business documents. This position is in Minneapolis, MN primarily in the office with remote capability during inclement weather conditions. Key Responsibilities * General Office Coordinator Functions
* Performs Front Desk Reception
* Answer telephone and direct callers
* Receive and process mail and shipments
* Maintain Mailing lists and Mail Merge files
* Communicate to local employees as needed
* Support the Minneapolis employee experience, guiding to supplies, how to operate office scanning/copy equipment, assist with employee meeting preparation, and mass mailings
* Order and maintain supplies and kitchen items with WFS approved vendors
* Coordinates Health and Safety
* Complete Monthly Reporting
* Routine Meetings with HSE
* Apply Office Covid Protocols
* Scanning and filing to support Client Accounting and Credit and Contract Teams
* Processing Data Entry of Pricing
* Coordination of building maintenance (HVAC, cleaning, plumbing issues, etc)
* Planning of Off-site Storage
* Other assigned duties as needed. Requirements, Competencies and Certifications * Proficient in Excel and MS Office.
* Positive, friendly attitude.
* Ability to multi-task, prioritize and manage time effectively.
* Great communication skills with management, co-workers, and customers.
* Excellent problem-solving skills with minimal supervision.
* Highly organized.
* Maintain confidentiality when working on sensitive projects.
* Accurate and precise attention to detail, excellent written and verbal communication skills.
* Exhibits exceptional judgement, while respecting confidential information handled. Minimum Education & Experience * High School Diploma or Equivalent Preferred.
* Some college or business school coursework Preferred.
* 1 years in office administration and or support Preferred. What You'll Love About Us * Health Benefits. Medical with HSA and FSA options that includes infertility benefits. 100% coverage of preventative care, Dental, Vision, Teladoc, Employee Assistance Program.
* Prepare for the Future. 401K Retirement Plan 50% match.
* Rest and Relaxation. 3 weeks Paid Time Off and 8 Paid Holidays.
* Financial Peace of Mind. Short-Term Disability, Life and AD&D Insurance covered by WFS.
* Learning and Development. LinkedIn Learning.
* Additional Perks We Offer. Long Term Disability Insurance, Accident & Critical Illness Insurance, Legal & Identity Theft Protection.

Keywords: World Fuel Services, Minnetonka , Receptionist/Clerical Support, Other , Minnetonka, Minnesota